Flatrock Manor

Duties and Responsibilities:  

• Coordinate with CMH billing departments to determine rate breakdowns, discuss issues with  

            authorizations, and other monthly billing issues/concerns 

• Communicate any billing issues to CEO, COO and Program Directors 

• Manage ADP users including creating, updating, maintaining and archiving users 

• Oversee various projects from start to finish, including PTO, creating, and updating new policies as needed 

• Conduct regular financial audits of each home 

• Train staff in new policies, including software changes 

• Collaborate with the CPA firm to ensure accurate financial numbers, retain records, and plan for continued financial success 

• Flexibility and commitment to work the hours and times required to perform the responsibilities of the job, including evenings and weekends as may be necessary 

• Maintain a positive, collaborative, and open relationship with counties and management 

• Utilize all communication tools including FIN 

• Maintain and advocate for all Flatrock residents’ rights 

• Complete any additional task assigned by CEO, COO and Program Directors 

• Oversee and lead the Finance department  

• Review AR/AP aging reports as part of the month end and work with accounting support staff to resolve issues 

• Supporting month-end and year-end closing. 

• Assisting with budget preparation and preparing the monthly budget variance analyses 

• Prepare monthly financial statements 

• Assist in preparing monthly/quarterly reports for government agencies 

• Assist with annual audits 

• Complete quarterly monthly billing audit 

• Communicate any Finance issues unable to be resolved to the Director 

• Initiate wire transfers for payroll and other expenses when requested 

• Audit time for finance department employees to ensure accuracy 

• Oversee various finance projects from start to finish 

• Refrain from disclosing Confidential Information, including but not limited to information relating to rates and/or billing and other obligations memorialized in Confidentiality and HIPAA Privacy Agreement attached 

• Attend all upper management events, conferences, seminars, and retreats to support leadership development, collaboration, and team bonding. 

• Provide oversight and upper management mentorship to a designated group of homes, fostering leadership development and operational excellence. 

• Visit the assigned group of homes weekly to review operations, monitor performance, and provide guidance to floor staff and the support team. 

• Attend (1) daily support meeting DSM meeting per week to provide guidance, support, and oversight. 

• Deliver documented coaching and feedback (to support staff of assigned group of homes) as needed to address performance concerns and support continuous improvement. 

• Review the assigned home support group Microsoft Teams thread daily to ensure: 

• Support staff have delegated cleaning tasks to floor staff. 

• Managers have completed training time on the floor. 

• DSM postings are submitted in a timely manner. 

• Completion of hands-on eyes on HOEO. 

• Support staff are actively interacting with floor staff within the thread. 

• Complete and post a daily impact statement in the Microsoft Teams Upper Management thread to summarize oversight, progress, and key updates. 

• Conduct quarterly guardian calls to provide updates, address concerns, and maintain effective communication with guardians. 

Physical Requirements/Working Conditions:   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential· functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, bend, reach with hands and arms, to use hands and fingers to handle or feel; to talk and hear; and frequently required to walk and move about the facility. The employee is occasionally required to stoop, and/or kneel. The employee may regularly lift and/or move up to 25 pounds and occasionally lift and/or move 100 pounds or more. May involve travel to other locations/agencies/meetings. May require evening, weekend, and holiday hours. 

Qualifications:  

• Bachelor’s degree in accounting, Finance, or a related field required 

• Licensed Certified Public Accountant (Preferred) 

• Understanding of general accounting software such as QuickBooks Online 

• Excellent interpersonal skills 

• Strong written and communication skills 

• Works well under pressure and meeting tight deadlines 

• Great time management skills